A Mail-enabled security group must be used to allow the “Let only users in selected security groups share with authenticated external users” setting in SharePoint Online

A Mail-enabled security group must be used to allow the “Let only users in selected security groups share with authenticated external users” setting in SharePoint Online

I wanted to setup external sharing in my Office 365 tenant for SharePoint & OneDrive so that only members of a specific group were allowed to share with external users. This seems relatively straight forward in that the SharePoint Admin center -> sharing area had a setting called: “Who can share outside your organization” -> “Let only users in selected security groups share with authenticated external users” which seemed like exactly what I needed:   I used an existing Office…

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Guide to Provisioning your SharePoint hub site

Guide to Provisioning your SharePoint hub site

SharePoint hub sites are a long awaited feature where by your Office 365 SharePoint Online communication or team sites can be associated to a hub site and inherit the navigation, theme and logo of the hub.  This provides a consistent user browsing experience for all of the associated sites without performing configuration on a site by site basis. The more valuable features in my opinion are the roll up capabilities.  For years now, I would have to build this type…

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Document & Records Management Features in Office 365 – SharePoint Online: Part 1 – Introduction

Document & Records Management Features in Office 365 – SharePoint Online: Part 1 – Introduction

Many years ago, I did a series of blogs on features & services within the SharePoint 2010 platform that could be used in building your Records Management system.  I received a lot of positive feedback on this series of blogs so I thought I would do something similar that is updated to the most current technology and pertains to both Office 365 & SharePoint Online.  Most of the features I will be outlining in these articles at a high-level pertain…

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SharePoint Online Websites in Office 365 are being deleted on March 31st – Act immediately if you have any!

SharePoint Online Websites in Office 365 are being deleted on March 31st – Act immediately if you have any!

Microsoft has been warning Office 365 customers who are still using the public websites feature that they will be deleting them for a few years now.  They have already been deactivated from use for a few years but now they are following through with their threats to delete them for those that are still using them. Bottom line, ensure that you migrate all of your Office 365 public websites off to another public website service provider – including your publicly…

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Office 365 Data Loss Prevention (DLP) Notifications in Outlook, OneDrive and SharePoint

Office 365 Data Loss Prevention (DLP) Notifications in Outlook, OneDrive and SharePoint

In a previous post, I outlined how to configure Data Loss Prevention (DLP) for Office 365.  This post will provide examples on how these are displayed throughout your Office 365 experience. Before I proceed, there a couple important points to know about DLP and user notifications: DLP is driven by when the Office 365 search engine scans the content.  When the content of a document is indexed, it’s also scanned for sensitive information and checked if it’s shared DLP only works…

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Configure Office 365 Data Loss Prevention (DLP) for SharePoint Online, Outlook and OneDrive

Configure Office 365 Data Loss Prevention (DLP) for SharePoint Online, Outlook and OneDrive

Last week, Bill Baer from Microsoft announced Data Loss Prevention (DLP) Policy Tips updates which Office 365 tenant administrators should be aware of from a security perspective.  These updates allow capabilities to show DLP Policy Tips across endpoints in Office 365 such as SharePoint Online and Microsoft Word when content is shared. This post will walk you through an example on how they can be configured. View an overview of Data Loss Prevention (DLP). To configure Data Loss Prevention (DLP), perform…

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Automatically forward emails from an Office 365 Shared Mailbox

Automatically forward emails from an Office 365 Shared Mailbox

I recently setup a shared mailbox in my Office 365 subscription so that a few people in my company can have access to mail sent to a generic company email address without the need to use an Office 365 license.  I found that I wasn’t opening up the mailbox frequently and hence wasn’t getting notifications of any new mail that was being sent to it.  Any mail sent to this address was getting overlooked.  At this point I decided to…

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Microsoft is making it easier for you to switch your Cloud Storage to OneDrive for Business from Box, Dropbox, or Google

Microsoft is making it easier for you to switch your Cloud Storage to OneDrive for Business from Box, Dropbox, or Google

With the many improvements and features Microsoft has made to OneDrive over the last couple of years, enterprise cloud storage customers have recently discovered that their current solutions such as Box, Dropbox or Google just don’t have the sharing and secure file management capabilities they need.  This combined with the fact that OneDrive has many tightly integrated and intertwined features to connect to their other Office 365 and non-Microsoft cloud SaaS are making these customers regret their decisions to go with…

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Join my OneDrive workshop at SharePointNA 2018 at to learn about the value, capabilities and benefits of using Flow with OneDrive for Business

Join my OneDrive workshop at SharePointNA 2018 at to learn about the value, capabilities and benefits of using Flow with OneDrive for Business

If you haven’t heard by now, the SharePoint Conference is back! Rebranded as SharePoint North America (SharePointNA). SharePoint Conference North America is your best opportunity of the year to hear from experts around the world on Office 365 and SharePoint related products including SharePoint Online, OneDrive, Yammer, Microsoft Teams, and more. I am lucky enough to be co-presenting a OneDrive workshop session the Sunday before the conference starts entitled OneDrive from Start to Finish: In this all-day session we will walk…

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Updates to the Office 365 Secure Score – See your score based on similar sized organizations

Updates to the Office 365 Secure Score – See your score based on similar sized organizations

Secure Score Recap: Secure Score is a totally different way of managing risk on your Office 365 deployment where by instead of reacting to security alerts sent to you by Microsoft, it lets you proactively track and incrementally improve your Office 365 security.  Secure Score figures out which Office 365 services you have along with how they are configured and compares it to a baseline level of security that Microsoft recommends. For good configurations, Secure Score will give you more…

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